LIBRARY BUDGET MESSAGE 2008-2009
Budget Message - April 2008
Libraries! -- What terrific places they are -- changing, growing, diversifying -- part welcoming introduction to story hours and the joy of reading to our youngest patrons, part reference resource center and Internet access for older patrons, part a room of their own with computers for the 'tweens and teens, part quiet study rooms for serious students and those who need quiet space, part newest books and media for everyone who enjoys the best sellers and part community center for all of our patrons who appreciate stimulating programs and art exhibits.
Below, the stringent budget that makes all these things possible is presented.
Library Materials show a small increase for DVDs, CDs and Talking Books as these are the items in greatest demand by our patrons. The other items in this code are still maintained, but slightly decreased.
Operating Expenses show the increases a four-story building requires. As every homeowner knows, utilities (heat, light, water) cost more every year and we are working hard to make this building more efficient. In the Building Maintenance/Operation category are the costs of all the basic service contracts to keep the library functional, including those for cleaning, the HVAC system, Checkpoint (our RFID self-checkout system), copy machines, and snow removal -- always an unknown.
Equipment and Supplies are also part of the unglamorous but necessary part of our operations. This code includes the costs for computers, scanners and printers which are upgraded on a rotating basis. Library Automation Costs covers the many services that the Automated Library Information System provides, including the online catalog. Fees paid to the Nassau Library System include Manhasset's share of the costs for the daily delivery service of materials among libraries.
Postage/ Printing/ Programs only increased due to the rising costs of postage. Money from the Friends of the Library offsets some of these costs, but other items, the quarterly Newsletter and the postage meter, are included.
Salaries, Retirement, Social Security, Insurance. Many of the costs in this category, including Social Security and Retirement, are mandated, and the salary increases are set by the Contract between the Staff Association and the Trustees.
Administrative Expenses show a slight overall decrease. While conferences and travel have been set a bit lower, there is very little leeway in the other categories. Professional fees include the library's CPA services, the insurance appraisal, and the payroll company. Membership dues include the costs to belong to professional organizations that are central to all libraries. Our trustees are unpaid volunteers who receive no benefits.
We have pared this budget down to the minimum necessary to keep our materials current, our patrons comfortable, and the building running smoothly. An increase of only 4.45%, which is close to the cost of living increase, reflects very prudent cost control.
Come visit our library! Take out a book! Enjoy the current art exhibit featuring two local artists! We'll be happy to see you.
Library
Board of Trustees
James
E. Pelzer, President Richard
Tortora , Trustee
Seval
LaRocca, Vice President
Heidi McNamara, Trusteee
Francis J. Hone, Financial Secretary
Annual
Meeting, Library Community Room
Wednesday, April 9, 2008 - 8:00 PM
Budget
Vote and Trustee Election, Library Community Room
Wednesday, April 16, 2008 --7:00 AM - 9:00 PM
MANHASSET
PUBLIC LIBRARY: BUDGET 2008 - 09
|
CURRENT |
PROPOSED
2008-09 |
||
| LIBRARY MATERIALS | |||
| Books |
170,000
|
145,000
|
|
| CDs, Videos, Talking Books |
55,000
|
58,200
|
|
| Microfilm, Newspapers |
12,111
|
12,000
|
|
| Magazines, Newspapers |
21,100
|
19,500
|
|
| Vertical File |
400
|
0
|
|
| Online Databases |
56,000
|
48,000
|
|
|
TOTAL
|
314,611
|
282,700
|
|
| OPERATING EXPENSES | |||
| Custodial salaries |
70,399
|
72,500
|
|
| Contingency fund |
2,000
|
2,000
|
|
| Telephone |
17,200
|
18,000
|
|
| Fuel, electricity, water |
161,105
|
175,000
|
|
| Custodial supplies |
18,500
|
12,500
|
|
| Building repairs/equipment |
5,000
|
15,000
|
|
| Insurance |
33,000
|
29,000
|
|
| Building maintenance/operation |
116,500
|
130,000
|
|
|
TOTAL
|
423,704
|
454,000
|
|
| EQUIPMENT AND SUPPLIES | |||
| AV equipment |
1,000
|
1,000
|
|
| Library equipment |
24,000
|
15,000
|
|
| Office/library supplies |
28,500
|
26,800
|
|
| Library Automation costs |
30,938
|
30,000
|
|
| Maintenance/repairs: equipment |
1,800
|
0
|
|
|
TOTAL
|
86,238
|
72,800
|
|
| POSTAGE/PRINTING/PROGRAMS | |||
| Postage |
12,000
|
14,500
|
|
| Publicity, printing, programs |
105,500
|
105,500
|
|
|
TOTAL
|
117,500
|
120,000
|
|
| SALARIES, RETIREMENT, SOCIAL SECURITY, INSURANCE | |||
| Salaries, professional |
908,778
|
941,600
|
|
| Salaries, clerical |
831,849
|
902,000
|
|
| Retirement |
150,000
|
141,000
|
|
| Social Security |
136,000
|
144,100
|
|
| Workman's compensation |
35,000
|
16,500
|
|
| Unemployment insurance |
1,000
|
1,000
|
|
| Disability insurance |
3,200
|
3,500
|
|
| Health insurance |
445,245
|
453,500
|
|
|
TOTAL
|
2,511,072
|
2,603,200
|
|
| ADMINISTRATIVE EXPENSES | |||
| Conferences and travel |
10,000
|
7,000
|
|
| Professional fees |
20,500
|
22,000
|
|
| Membership dues |
1,896
|
3,000
|
|
|
TOTAL
|
32,396
|
32,000
|
|
| TOTAL OPERATING EXPENSES |
3,485,521
|
3,564,700
|
|
| LESS ANTICIPATED RECEIPTS |
-365,200
|
-305,600
|
|
| TOTAL OPERATING BUDGET |
3,120,321
|
3,259,100
|
|
| DEBT SERVICE |
1,119,312
|
1,118,631
|
|
| TOTAL TAX |
4,239,633
|
4,377,731
|