NCLA Media Division
Minutes Archive

Note: The most current set of minutes appears on the Media Division's main page.

November 2006

MINUTES OF THE EXECUTIVE BOARD
OF MEDIA DIVISION
NOV. 21, 2006

ATTENDEES: Didi DeCastro, Barbara Carlson, Michael Simon, Marianne Leavell, Rick Fox, Gerry Leibowitz, Susan Healy and Betty Petreshock.

Meeting called to order at 10:40 am, after a tour of the Hewlett-Woodmere Library.

OLD BUSINESS: Brunch Flyers have been mailed. Marianne volunteered to pickup coffee for the brunch; Susan will bring the milk for the coffee and Karen will do decorations and raffles. We had some discussion about “Playaways”.

NEW BUSINESS: Long Island Conference gave us a deadline to submit a proposal for a program. Some suggestions for a program are:
- Have the author of “Reel Women” as a speaker
- Gerry Szymanski, Eastman School of Music
- Program on “downloadable videos”
- Claudia Perry, Queens College, an expert with new audio/visual technology
- Stanley Silverman creator of Marco Polo website
The date of the conference is May 3 and the speaker can be paid an honorarium $250.

The next meeting will be January 10 at 9:30 am at Shelter Rock Public Library.
Meeting Adjourned 11:50 a.m.

Respectfully submitted
Betty Petreshock

May 2006

MINUTES of the MEDIA SERVICES DIVISION Meeting
May 30, 2006

PRESENT:  Rick Fox, Susan Healy, Cori Miller, Gerry Leibowitz, Michael Simon

The meeting was held at Molloy College. Cori Miller greeted us and gave a tour of the Media Center and Library. We were impressed.

Following the tour we reconvened in a meeting room one flight below. I gave the  Treasurer’s report. As of the date of the meeting $162.22 had been spent, leaving a balance of $2421.78. Of course, other expenses were pending.

Books On Tape (Brian Nielsen) has offered a tour of their studios in NYC. The date and number of attendees they can accommodate is still to be ascertained.

Rick Fox led a review of the Long Island Library Conference held on May 3rd. The Media Services Division had a very nice table and was successful in its raffles, which brought in $126.00. Much of the success was due to the hard work of Karen Shaw-Widman, and the assistance of Susan Healy, Gerry and Rick.

The next order of business was the discussion of the upcoming MSD program on June 20th: SERIOUS ABOUT SERIES – THE EXPANDING TELEVISION DVD COLLECTION. Program details were finalized.

Future programs and potential speakers were talked about next. Several possibilities were mentioned, including another program by Ron and Angela Richards, who presented GEEKSPEAK at the 2005 LILC and a program by Stanley Silverman (NYIT), who gave a presentation on TECH TOYS for another NCLA division. Gerry agreed to contact them. Susan Healy is also working on a program about alternative and non-mainstream films.

Dates for upcoming meetings and programs were discussed but not set, except for the annual brunch, which is scheduled for Dec. 5, 2006.

Minutes prepared by Gerry Leibowitz
August 22, 2006

April 2006

Media Division of NCLA
Minutes for Board Meeting of April 18, 2006


In attendance: Rick Fox, Susan Healy, Michael Simon, Gerry Leibowitz, Karen Shaw-Widman.

Place: Merrick Library – newly renovated.

The meeting was called to order at 10:00 a.m.

It was noted that Betty and Scott were absent today.

The Treasurer’s report was given by Gerry.  We had $2,521.78 in the Media account as of 4/18/06, and currently have $2,421.00.

Upcoming programs were discussed.  A tentative April program will be rescheduled.  In May we have another Roundtable or we might have Speakers.  Susan spoke of the “World of Books and Videos” website as a program.  We might have a “MediaSpeak”/tech gadget program in mid to late May.

We spoke of a field trip in mid to late June at The Museum of the Moving Image in Astoria Queens.  Gerry said we can go to Astoria Museum and not rush if we don’t pair it with another site.  We might go there and look at our leisure, have a local lunch and go back for an organized tour at 1pm.

Michael asked if this would be a fundraising trip and was told no by Rick.  Last year our trip included Reference and Adult Services Division and we had 25 people on the bus.  This trip would not require a bus; we could get to this museum by carpool or public transportation (railroad and subway).

Gerry said we can meet at NLS to carpool.

The trip would constitute professional development and call for CEUs.

Rick agreed that we might focus on one place/ one museum for this trip.  The price would be $11.00 each for a minimum of 10 people.  Rick will call the museum for more details.

For our next Program we spoke of a May Roundtable discussion.

We spoke of conducting an online survey using “Survey Monkey”.  Gerry Leibowitz explained that we could email our members with a link to the “Survey Monkey” website;  up to ten questions could be set up, the subject of which to be determined.  Answers to the survey could automatically be put into graphs by this same website.  Everyone thought it sounded quite interesting.  Rick Fox said there are still several members of NCLA who do not have/use email, and have not subscribed to the NCLA listserv;  we should ask our members to submit email addresses.

Mike suggested we do an “old-fashioned” telephone interview.  We discussed what questions we might ask on our survey.   We spoke of making a survey that shows what material each library will lend to other libraries.

The next item on the agenda was the Long Island Library Conference.  Rick circulated the Media Division desk schedule and some of us signed up.
We spoke briefly of the Books on Tape studio tour as a raffle item and it was decided not to use this at the Conference.  Karen expects to have approximately 5 give-away baskets from various vendors for the conference. 

We spoke about charging money for the raffles.  NCLA has distributed a new type of form to be used by each division for raffles.  People have to put a good deal of info on each ticket and in that way, they do not have to keep a stub.
 
Karen thought we should charge money for the wine but not for the vendor give-aways, but it was decided that it will be better to have all the raffles cost one dollar.  We will not have two raffles for one dollar because it takes too long to fill out the raffle ticket.

Susan Healy will bring a glass or plastic jar.

Mike suggested a 50/50 raffle but it was decided we will have enough raffles this time without that. 

We revisited the issue of the June trip.  We decided that we might meet at NLS at 9:00 a.m. and get to museum at 10a.m. in Astoria.  We’d have lunch for 12noon to 1:30pm and then have a tour back at the museum for 3.5 contact hours.

Rick asked: New Business?

We spoke briefly about the fall program of Foreign Films and Independent Releases.

The meeting was adjourned at 11:25 a.m.

Respectfully submitted,
Karen Shaw-Widman, Past President

March 2006

Minutes for the Executive Board Meeting
Of the Media Division of NCLA
March 21, 2006

ATTENDEES:  Scott Steinke, Rick Fox, Mike Simon, Gerry Leibowitz, Betty Petreshock

Meeting called to order at 10:15 am, after a tour of the newly renovated Uniondale Library.

TREASURER’S REPORT: Gerry gave out copies of the March Budget Reports. $2521.78 is left in the budget. 

Minutes from the January 2006 meeting were read and approved by Michael Simon and seconded by Rick Fox.

PRESIDENT’S REPORT:  Rick read the comments from the roundtable.  Generally, the comments were very favorable.  Also discussed were suggestions for future programs included “Downloadables” and ESL Grant Programs.  Gerry asked about the topics from a previous survey.  Other topics mentioned included:

NEW BUSINESS: discussed location for April’s meeting, LILRC table-raffle items, updating our links on the NCLA Media Division website.

Special thanks to Scott for a tour of the newly renovated Uniondale Library. 

Meeting was adjourned at 11:28 am.

Respectfully Submitted,

Betty Petreshock

February 2006

Media Services Division
Nassau County Library Association
Board Meeting Minutes
Nassau Library System
February 28, 2006

Attending were:
Rick Fox, Scott Steinke, Michael Simon, Susan Healy, Karen Shaw-Widman.
Cori Miller, Gerry Leibowitz, Betty Petreshock absent with prior notice.

CALL TO ORDER
Rick Fox called the meeting to order at approximately 9:40 a.m.

TREASURER’S REPORT
Gerry Leibowitz not present.

Rick Fox attended the NCLA Executive Board Meeting in January 2006. At the meeting Mary Beth Beidl explained that a Nassau County Executive had attended a recent Director’s meeting at NLS. The Executive had been asked to look into the reorganizing of library districts; with the thought that it might be possible to reduce the number of libraries and duplicate services we offer. NLS is thinking about how to approach this positively. The Media Board had their own discussion about the taxes on Long Island and solutions to problems. Art Friedman handed out instructions for doing mailings.

Rick spoke of having a Media Board meeting to discuss our table at the Long Island Library Conference.

Michele Zwierski had reminded the Media Board (via Rick Fox) of an article in a recent Library Journal on DVDs.

Downloadable Audiobooks are being offered by Recorded Books. Karen said she was told Recorded Books is offering their entire stock of audiobooks as downloadables. Michael Simon corrected this thought and said Recorded Books is offering only a core collection and adding books to this each month. Jeff Metz of Recorded Books later confirmed Michael’s statement.

Upcoming Media workshop: Roundtable, scheduled for March 7, 2006. We spoke about food coming from Kitchen Kabaret. We ordered food for 20 people. Showcases can have their own sign-up sheet. Rick wants to hand out evaluation forms. Susan Healy will bring evaluation forms.

April 25, 2006 is our next workshop. It may be Alternative and Non-mainstream Films: foreign, independent, and limited release films and collection policies.

ADJOURNMENT
This meeting was adjourned at 11:45 a.m.

Respectfully submitted,
Karen Shaw-Widman

January 2006

Minutes for the Executive Board Meeting
Of the Media Division of NCLA
Jan 31, 2006

ATTENDEES: Rick Fox, Susan Healy, Karen Shaw-Widman, Gerry Leibowitz, Cori Miller and Betty Petreshock.  Scott Steinke and Michael Simon absent, with prior notice.

Meeting called to order at 9:45 am by Rick Fox.  November minutes approved, as corrected by Karen and seconded by Rick.

TREASURER’S REPORT: The budget amount for 2006 is $2584.00 which includes $100 for petty cash.  NCLA is expecting $500.00 as income.

PRESIDENT’S REPORT:

Respectfully submitted,
Betty Petreshock

November 2005

NCLA MEDIA SERVICES DIVISION

Executive Board Meeting
Tuesday, November 15, 2005
Staff Meeting Room

Attendance: Present: Karen Shaw-Widman, Rick Fox, Gerald Leibowitz, Scott Steinke, Michelle Roberts, Cori Miller, Susan Healy

The NCLA Media Services Executive Board Meeting was called to order by Karen Shaw-Widman at 9:45 a.m. Motion was made to approve minutes of October 11, 2005 with minor changes. Rick Fox motioned to accept. Karen approved, and motion was carried.

Treasurer’s Report
Gerry Leibowitz reported $1,450 left over in the budget for the 2005 calendar year. Expenditures for the “Bus Trip to the Museum of Television and Radio” and to the “New York Public Library” were addressed. Reimbursement for entrance fees amounted to $109+ according to Rick Fox.

President’s Report
Karen Shaw-Widman reported that the NCLA by-laws prohibit anyone from occupying more than one Division seat of office concurrently. Michelle Roberts will excuse herself from holding an officer’s position in the Media Services Division. She is already an officer in the Young Adult Services Division of NCLA.
A discussion ensued about the “Holiday Brunch/Party” on December 6 th regarding door prizes/raffles and responsibility of duties for the upcoming event. A 50/50 raffle was mentioned by Karen.
Gerry Leibowitz cautioned members of the Division about responsible spending according to the expectations of the by-laws. A discussion about starting a Yahoo group or listserve ensued. Rick Fox stated that Mike Simon would be a good person to post such a group.
It has been decided that Gerry Leibowitz will stay on as Treasurer for another year as Mike Simon will assume a Director position for the divison in 2006.
Rick Fox would like to see a “The Best of….(Program) from the previous year” for a possible future program at the Long Island Library Conference.
Eventkeeper-Coordinator, Regina Silvestri will update the NCLA website for Cori Miller who will assume her position for the 2006 calendar year.

Motion to adjourn the meeting was made at 11:20 a.m. by Karen Shaw-Widman. Scott Steinke seconded the motion.

Respectfully submitted,

Susan Healy
Division Secretary

October 2005

NCLA MEDIA SERVICES DIVISION

Executive Board Meeting
Tuesday, October 11, 2005
Empress Diner, Levittown

MINUTES

ATTENDANCE: Present: Karen-Shaw Widman, Pres., Rick Fox, Vice-Pres., Susan Healy, Scott Steinke. Absent with prior notice: Gerald Leibowitz, Treas., Cori Miller, Regina Silvestri, Michelle Roberts

The NCLA Media Services Executive Board Meeting was called to order by Karen Shaw-Widman at 9:55 a.m. Motion was made to approve minutes of August 9. Rick Fox motioned to accept. Karen approved, and motion was carried.

Treasurer’s Report:
No report at this time. Treasurer absent.

President’s Report:
     Karen Shaw-Widman permitted Rick Fox to report on NCLA’s events. He reported his attendance at the NCLA Executive Boar meeting on Friday, October 7. Rick noted that the “Annual Dinner” is slated for Wed., Dec. 7 and its location is to be announced. March 14, 2006 is “Lobby Day” and May 3, 2006 is the “Long Island Library Conference” at the Crest Hollow Country Club. This November 17 is the “L.I.L.R.C. Annual Meeting” at the New York Institute of Technology. Rick suggested the possibility of conducting a “Best of Programs” presentation for the L.I.L. Conference. He will inquire within NLS about satisfying the audiovisual needs for speakers. He will review a master calendar for room availability for other programs. Rick reported an opening for the “Personal Issues and Professional Ethics Committee”; John Bosco, Director of the Jericho Public Library, will vacate his position at the end of this year. John Bosco reported his progress researching the topic of Dental and Health Insurance for Part-Timers and Their Families. In January 2006, a program entitled “Ethical Issues In Libraries” is slated for presentation. All were in agreement advocating a priority for eye care; it is especially needed, since librarians work with computers for most of their workday. A discussion for a slate of officers for 2006 ensued. Possible candidates for the positions were addressed. A responsibility list for the “Horror Films” program was issued. Included were assigned duties for food, paper goods, and decorations. Door prizes, including a “Wal-mart” shopper’s card, would be raffled off by those in attendance. A lunch will also be provided by the Media Board for the two speakers, Allen Kupfer and Jonathan Guildroy. All agreed to 2.5 C.E.U.s to be given to each of those present, as well as for those who come to the “Holiday Brunch” featuring speakers. Rick requested that the technology needs be addressed for room setup for the Brunch slated for December 6 th.

Motion to adjourn the meeting at 11.21 a.m. was made by Karen Shaw-Widman and was seconded by Rick Fox. Motion carried and all dismissed.

Respectfully submitted,

Susan Healy
Division Secretary

August 2005

NCLA MEDIA SERVICES DIVISION
Executive Board Meeting
Tuesday, August 9, 2005
Nassau Library System
Staff Meeting Room

MINUTES

ATTENDANCE: Present: Karen Shaw-Widman, Pres., Rick Fox, Vice-Pres., Gerald Leibowitz, Treas., Scott Steinke, Regina Silvestri, Susan Healy
Absent with prior notice: Cori Miller and Michelle Roberts

The NCLA Media Services Executive Board Meeting was called to order by Karen Shaw-Widman at 9:45 a.m. Motion was made by to approve minutes of June 7. Gerald Leibowitz motioned to accept, Karen approved, and motion was carried.

Treasurer’s Report:
No report at this time.

President’s Report:
Karen Shaw-Widman brought up the subject of the Holiday Party slated for December 6 at the Shelter Rock Public Library. She suggested that Laurie Lo Bracco or Heather Smith from “Recorded Books” be invited to the brunch on that day. All present were in agreement. Topics for future programs were mentioned by Gerry Leibowitz, namely “Collection Development” for film or music, performance arts as a whole. Rick Fox had concerns with CD One Stop’s backorder policies, specifically regarding older Christmas CDs. “Classical CD” has been discontinued. “Baker & Taylor” may have a greater selection (of titles) according to Rick. Proper flyer folding for mailings was another concern. Scott Steinke recommended a slate of officers for the 2006 calendar year. Rick Fox accepted the nomination for President and Susan Healy accepted the nomination for Vice-President by Scott. Gerry Leibowitz volunteered to be Director or Treasurer again if no one accepts the nomination. Karen Shaw-Widman nominated Michelle Roberts as Director/Treasurer. Betty Petrachak was mentioned to assume the position of Recording Secretary, if not Cori Miller may accept the nomination. Karen mentioned that she would ask Cori about the dates for room availability for a future vendor and panel discussion, a mixed panel. A Roundtable Discussion had always been successful in the past.

Regina Silvestri had past problems with “Baker & Taylor”. “CD Hotlist” is put out by Music Librarian.

NLS is factoring a new system for searchable fields. Rick Fox mentioned that one cannot use the “Limit” function for new items with a CATREQ. Regina added that it is cumbersome. Great Neck’s and Port Washington’s library catalogs are easy to use. Rick mentioned that we should put a positive spin on it for the benefit of the whole library system. Improvements to the catalog continue to be made on a daily basis.

Scott Steinke recommended review sources for non-print materials—selection tools. Gerry added that one can get “downloadable audio” on computer by registering online with a 14-digit number through the New York Public Library System with key chain and library card.

Karen brought up the issue of possible ideas for an October program. Results of the “Media Survey” from past roundtable discussion were brought up, but the survey was thought to be too lengthy (by nature of makeup.) It was suggested that the survey be numbered 1-5 instead of 1-18 for all practical purposes. All present agreed. Gerry Leibowitz commented that we can then see if a pattern exists (in terms of favored topics for future workshops). This would cover all media topics. Gerry concurred that “learning supplements” to satisfy the needs of the curriculum have more of a distribution factor and are not directly marketed by a company.

Regina had concerns with “ Vernon” a supplier of DVD cases; they are hard to open. Karen added that some cases break and that “Mid-West Tape” get them from NexPak. At Manhasset (Library) there is something wrong with the clips. They use the RFID system at Manhasset, the Radio Frequency Identification Device. Rick and Regina agreed that the inventory is missing materials with security. The new budget was voted down at Manhasset.

Scott Steinke mentioned “Selection/Collection Development” with a panel: Part 1/Part 2 –Music /AV (AEC One Stop, “Baker & Taylor”, NAXOS). He mentioned that Marianne Colby from Baldwin got speakers from Newsday. Rick suggested a program of various music genres within a panel. Other topics to establish a “Blog” for next year was mentioned by Gerry, especially to maintain freshness of ideas, up to the minute. Gerry suggested the idea of a “Film Movement”, based on a standing order plan through Recorded Books, as a possible program for October. All present agreed to have a panel discussion titled, “Foreign and Independent Films: Selecting your Non-Mainstream Video Collection”. We would enlist the help of Pam Levin from Great Neck Library or Leslie Levy from Hewlett-Woodmere Library; others would include Jonathan Guildroy from Port Washington Library and Chris Karlssen from Shelter Rock Library. A vendor, named Ron, who distributes videos to Shelter Rock Library would be asked to be present on the panel as well. A representative from “Facets”, a foreign and alternative video catalog, along with other local vendors would be asked to speak about their merchandise offered to libraries. All agreed that Jonathan Guildroy be the moderator for the Thurs., October 27 program at NLS.

The Holiday Party, scheduled for December 6, at Shelter Rock Library was mentioned briefly. Rick Fox would try to get Gerry Szymanski to do a video program. Gerry volunteered to get an overhead projector, a separate amplifier for the DVD player and speakers. Karen mentioned to cancel the equipment if it is not needed for the December program. The motion to adjourn the meeting was made by Karen Shaw-Widman at 11:50 a.m. and all dismissed.

Respectfully submitted,

Susan Healy
Division Secretary

June 2005

NCLA Media Services Division
Executive Board Meeting

Tuesday, June 7, 2005
Nassau Library System
Staff Meeting Room

MINUTES

Attendance: Karen Shaw-Widman, Pres., Rick Fox, Vice Pres., Susan Healy, Rec. Secy., Gerald Leibowitz, Tres., Cori Miller, Scott Steinke, Regina Silvestri, Michelle Roberts, Director, Betty Petrachak, guest.

The NCLA Media Services Division Executive Board Meeting was called to order by President Karen Shaw-Widman at 9:42 a.m. Minutes from April 12 Board Meeting not completed. Karen motioned “said minutes” to be tabled at a later date for approval, and motion is carried.

Treasurer’s Report:
Treasurer Gerry Leibowitz reported $59.00 left over in Petty Cash. He added that the 2005 Budget was $2,584.00 for the Media Division. Karen Shaw-Widman is owed $13.32 in mailings for the “Overdrive” presentation. Scott Steinke offered to get pens from this year’s budget for next years programs, a $1,000.00 allocation. Gerry reported that the L.I. Library Conference generated $107.00 in revenue for the NCLA Media Services Division from the paid raffle as per Elaine Cummings from the Massapequa Library.

President’s Report:
President Karen Shaw-Widman requested the Board members to share their views of the “Overdrive” presentation and its feasibility for libraries due to the high cost of its product, downloadable audiobooks. Michelle Roberts added that she is reporting to her Director about its progress. Gerry Leibowitz stated ,“It

(“Overdrive”) is not offering any content that isn’t offered elsewhere, and at a cost of a lot of money”. It was mentioned that “Recorded Books” had few titles—700 and 30 new per month. But, “Audible” is privatized, and one can use Ipods with it. Karen Shaw-Widman reported that Steve Bregman liked the way “Audible” sounded, and added “but, where are the libraries and those titles”? Betty Petrachak from the Syosset Public Library exclaimed, “They are out to make money”! Regina Silvestri expressed her concern as well, and said --“How will we provide the product”? Rick Fox mentioned that all are downloadable but are too restrictive and added, “We have to provide a device to help patrons in the library”. Gerry Leibowitz said, “It’s a luxury product”. Karen mentioned that East Meadow has circulating A/V equipment. “It’s not an easy sell for the taxpayers”, commented Gerry. Rick Fox suggested that we make a statement on our website regarding the need to address our hopes for the new technology in the future. Scott Steinke added that “Audible.com” is the only service that has downloadable to Ipods. Cori Miller stated that one can use the MP3 player and the Ipod.

Other issues addressed by Rick Fox were “use charge vs. title charge”. Karen mentioned “Copyright” and Betty commented on “Pirating” concerns. Karen requested the help of volunteers to outline this idea and Rick offered to help draft it. Scott Steinke said, ‘ “Audible.com” is not marketing to libraries.’

Regina suggested we give Rick our ideas on the subject. Rick added that he must keep abreast of tracking materials for the budget.

Karen announced that the next Board Meeting is to be held in August.

Rick brought up discussions for the proposed September bus trip and asked that he may enlist help to put it altogether. He stated that the “ Museum of Television and Radio” is only 10 blocks away (from Penn Station). He added that the “ International Center for Photography” has a library and that maybe we could take a tour of it. “It covers research destinations with 75,000 photo prints, videos/films and has a screening room”. It’s not opened on Mondays. Possible dates could be Sept. 13, 20, 27 th. Michelle can get information on “group rate” for the Long Island Railroad. Scott asked to request the “Admission” fees and if any C.E.U.s were to be offered. Susan requested that all e-mail addresses be removed from the NCLA website. Scott offered to call Rick Fox concerning those issues.

Regina added that she would like access to the archives/most recent minutes and would call Karen regarding this matter.

Rick (from a prior Bd. Meeting discussion) brought up the issue expressing the need to update sources of music on the website; he will enlist the help of Millie Vollono from Hewlett-Woodmere Public Library. –A possible “Roundtable Discussion” for the future. Michelle Roberts added that “Listserves” are another way of sharing resources. Rick Fox credited Michael Simon’s ideas, from the previous meeting, by perhaps “providing a pamphlet or a handout” for everyone. --A possible Roundtable on “Music Selection” set for October, either 20 th or 27 th (Thurs.) to be held at Molloy College, as per Cori Miller’s suggestion.

Reminder of “Holiday Party” to be held on Dec. 6 at The Shelter Rock Library by Karen. Charge of $5.00 for members/ $15.00 non-members. Approx. 45 people in attendance. Scott Steinke will provide food from “The Bagel Doctor” and have it catered at the Shelter Rock Library.

The motion to adjourn the meeting at 12 noon was made by Karen Shaw-Widman and all dismissed.

Respectfully submitted,

Susan Healy

April 2005

NCLA Media Services Division
Executive Board Meeting

Tuesday, April 12, 2005
Omni Diner, Uniondale

MINUTES

Attendance: Karen Shaw-Widman, Pres., Rick Fox, Vice-Pres., Susan Healy, Rec. Secy., Scott Steinke, Mike Simon, guest. Absent (with prior notice): Cori Miller, Regina Silvestri, Michele Zwierski, and Gerry Leibowitz.

The NCLA Media Services Division Executive Board Meeting was called to order by President Karen Shaw-Widman at 12:18 p.m. Motion was made to approve minutes of February 8. Rick motions to accept, Karen approves, and motion is carried.

Treasurer’s Report:
None. Treasurer, Gerry Leibowitz, absent.

President’s Report:
Karen announced each Board Member’s time schedule of responsibility for manning the Media Services Division’s table at the May 4 th L.I. Library Conference. She discussed the paid raffle and the free raffles to be held at the conference. Regarding these raffles, Scott Steinke mentioned that “Demco” will donate an afghan. Karen proposed that “ Movie Republic” would donate a Shrek doll; a proposed $1.00 raffle was recommended by her. Susan Healy would fill the request for a wine donation from “Post Liquors” and would check into the feasibility of obtaining a DVD player or a digital camera from Wal-Mart. Scott mentioned the free raffles of both “Overdrive” and “Recorded Books” of MP3 Players. “BBC” would offer to us MP3 CDs as well. “Audible.com”, according to Scott, may offer a prize; it is uncertain at this time.

Karen recited the resignation letter of Michele Zwierski, as Director of the Media Services Division, effective April 19 th and added that she was very sorry to see Michele go.

The new issue of a potential bus trip in September was addressed by Karen. The possibility of “Julliard” was suggested by Susan Healy; a friend and colleague of hers is employed there as a Librarian. Vice-President, Rick Fox, posed the site of the “Center for Traditional Music & Dance” on Spring Street in N.Y.C. as another suggestion, as well as the “Center for Ethnomusicology” at Columbia University and “Smithsonian & Folkways” as another. The Museum of Moving Image was brought up as well.

Rick mentioned that colleague, Michelle Fuchs at Syosset Library was planning a bus trip for the Reference & Adult Services Division of NCLA. He added that we should consider enlisting their help or go in on a bus tripwith the other Division. The “New York Philharmonic Archives” was another possibility.

Guest, Librarian , Mike Simon of the Long Beach Public Library, initiated the conversation to have the Media Division put together a list of small core collections to be shared with the public and by other librarians in the field. He suggested we have “Music Bibliographies” made by Genre Committees and possible “Filmographies” as well to help aid us in our work as Library professionals. “Core Collections and Recommendations” as well as a “Blog” (on the Division’s website) was proposed by Mike Simon. Perhaps, a “Music Advisory Committee” could be established, since we are all generalist Librarians. “It would be good to have”, said Mike.

Rick Fox proposed that the paid raffle be $1.00 for 2 chances.

The motion to adjourn the meeting was made by Karen Shaw-Widman at 1:25 p.m. and all dismissed.

Respectfully submitted,

Susan Healy
Division Secretary

February 2005

 

January 2005

NCLA Media Services Division
Executive Board Meeting

NLS Andrew Geddes Meeting Room
Tuesday, January 25, 2005

MINUTES

ATTENDANCE : Present: Karen-Shaw Widman, Michele Zwierski, Rick Fox,
Regina Silvestri, Gerald Liebowitz, Scott Steinke, Cori
Miller, Susan Healy

The NCLA Media Services Division Executive Board Meeting was called to order by President Karen Shaw-Widman at 9:47 a.m. Motion was made to approve minutes of December 7. Not done; (Holiday Party Brunch on that day with past-Presidents of the Division in attendance and special guest speakers from Baker & Taylor). No minutes distributed.

Treasurer's Report
Not done. Treasurer, Gerry Liebowitz, is running late.

President's Report
President Karen Shaw-Widman would like to thank all Board members for agreeing to work for the Division in this upcoming year, 2005. The President provided a list of contact information for each Board member and requested changes and additions. A new list will be updated and distributed.

Regina Silvestri, EventKeeper for this year recommended following, by example, other Divisions to create two Board positions: one for Recording Secretary and one for Corresponding Secretary. Duties would be divided between the two, and the EventKeeper would be added to the traditional duties of either position.

The following Executive Board meetings for the Media Services Division have been booked in the NLS Board Room:

Tuesday, Feb. 8 Tuesday, Oct. 11
Thursday, March 10 Tuesday, Nov. 15
Tuesday, April 19
Tuesday, May 17
Tuesday, June 14
Tuesday, Sept 13

The President is currently reviewing all dates and will come up with an official schedule. She will consider relocating some meetings to other facilities.

Possible topic for the Long Island Library Conference on May 4, 2005
may be a panel discussion with Jim Schmidt from "Recorded Books" to talk about MP3s. Also, some kind of fundraiser for the Division. (The Clerical Division had a fashion show and a psychic to help it raise money).

On March 1, the Media Services Division will be host a program by a representative from "Movie Republic" to pitch sales and provide food and door prizes for us. It has a low-budget brochure. Other ideas for the program voiced Michele Zwierski were Media "Ordering Sources", "Physical processing and labeling of materials", "Security", and its features. Members are encouraged to bring items with them and bring up issues concerning all media; a veritable "show and tell", hands-on approach to programming. Michele volunteered to do flyer with Rick Fox. No charge for the program. Secretary, Susan Healy is assigned to mail out the flyers. The President will contact "Movie Republic" to book the date.

Bus trips were brought up by Rick Fox for discussion. Possible date in June during nicer weather mentioned. Perhaps a visit to "The Avery Fischer Center for Media:,the "Museum of Moving Image", the "Steinway Museum"or the"Rodgers & Hammerstein Museum" to name a few. Ask Clerical Division to participate to help fill the bus. Michele Zwierski suggested "Baker & Taylor" in New Jersey to have Frank MacDonald talk on the "Future of Media" as a possible bus trip and have "B & T" do the flyer.

Film festivals were another possibility; "How to run a Film Festival?"; ask
Jeffrey Lyons to speak as well as producers and directors of small independent films. Other programming ideas include the record label "NAXOS"; perhaps bringing in a string quartet and have Jericho Public Library host it .

Scott Steinke brought up L.I.L.C. programming ideas. He suggested a program on downloadable audio formats, not MP3 and suggested getting three speakers for a panel discussion:Nancy Sherwood, Conference Coordinator , Ellen Druda, media person at Suffolk Library System,&Ted Schmitt of "Overdrive"

Regina Silvestri concurred by saying that people want books on tape but, they also want to know what is on CD (downloadable). "Recorded Books" could also feature its downloadable audio products. Sachem Public Library has "audible.com" with regard to library applications (to be discussed at a follow-up meeting). "Recorded Books" can provide "MP3 Ipods" as giveaways at the Conference at the "Huntington Townhouse" in May. The Board voted unanimously as to the title of the program for the Conference in May. It agreed to "What's the Low Down on Downloads?": The Future of AudioBooks".

The duties of the EventKeeper vs. Corresponding Secretary are to be discussed at a later date.

Karen Shaw-Widman motioned to adjourn at 11:20 a.m. and all dismissed.


Respectfully submitted,

Susan Healy
Division Secretary

October 2004

NCLA Media Services Division

Executive Board Meeting
NLS Geddes Meeting Room
Thursday, October 7, 2004

Attendance: Scott Steinke, Karen Shaw-Widman, Gerry Leibowitz, Michele Zwierski
Absent with Prior Notice: Rick Fox and Regina Silvestri

Scott Steinke called the meeting to order at 9:48.
The minutes for August 24, 2004 Board meeting were approved.
Gerry Leibowitz presented us with a descriptive and accurate Treasurer's Report. The bottom line is that we have $979.54 remaining after our last workshop and approximately $6.00 in petty cash.
Karen Shaw-Widman is to give the flyer to Rocco Cassano to post on the Media division web site. Twenty-five videos will be raffled off.
The next Board Meeting will be held on November 16 at 9:30AM. Suffolk County is invited to join us here at NLS. We hope to be discussing the co-sponsoring a program with speakers at the Long Island Library Conference in May 2005.
Scott will set up a MP3 program for April 2005.
Past presidents of NCLA Media division were invited to our Holiday Party/workshop in December 2004 and asked to speak. The founding father of our Media division has been invited.
Gerry, official photographer of Media division, jumped into a group photo of the Board during the meeting. This resulted in quite a stir among the Board.
Scott asked us to come up with trivia questions so that we can give out Baker & Taylor hats and T-shirts which were so generously donated for our Holiday luncheon and workshop in December. Karen was ever-so-politely asked to contact Baker & Taylor once again to see if they would "like to co-sponsor" the event by springing for half the food cost of $800.

NCLA wants us to charge for meetings whenever there is food served at our workshops. We will charge $5. per member, $15 per non-member.

Each person on the election Ballot should email Scott immediately with a short bio to appear on the ballot. This information will be mailed out by October 25 to our members.
2005 Ballot slate will look like this:
" President: Karen Shaw-Widman
" Vice President: Rick Fox
" Treasurer: Gerry Leibowitz
" Secretary: Susan Healy
" Michele Zwierski, Director 1
" Cori Miller, Director 2
" Scott Steinke, Past President
Michele Z. will call Susan H re sending in her bio.
Meeting was adjourned at 10:55 pm.

August 2004

NCLA MEDIA SERVICES DIVISION

Executive Board Meeting
Tuesday, August 24, 2004
at Nassau Community College Library


ATTENDANCE: Scott Steinke, Karen Shaw-Widman, Rick Fox, Michelle Zwierski, Gerry Leibowitz
Absent with prior Notice: Regina Silvestri

The NCLA Media Services Division (MSD) Executive Board Meeting was called to order by President Scott Steinke at 9:45 am.

Approval of the minutes from the June 10th meeting was tabled. It will be reviewed during the Sept. board meeting.

Treasurer's Report:
Gerry Leibowitz reported that $1242.54 remained in the 2004 MSD budget. Refreshments for the meeting were funded from petty cash, leaving a balance of $9.69.

President's Report:
Scott Steinke spoke about Event Keeper, the software that is used for the NCLA homepage. It includes a calendar in which upcoming events are listed. Upcoming MSD events and programs will be forwarded to the webmaster for inclusion. Scott indicated that he might delegate the duty to a Director.

On Sept. 30th, a program entitled "You Can't Say That" will be held at Hillwood Commons on the LIU campus of C.W. Post from 2:00 pm until 5:00 pm. Focusing on censorship, it will be jointly sponsored by MSD, LISMA and SCLMA. The keynote speaker will be Nancy Kranich. Also speaking will be Professor Donald Wilson and Mary Westerman-Cicio. Ms. Kranich will receive an honorarium of $200.00 plus traveling expenses this will be split between the co-sponsoring organizations.

The next MSD Executive Board meeting will be on Oct. 7 at NLS at 9:30 am. The program and Holiday Brunch planned for Dec.7 will be discussed. Since this is the 15th anniversary of the division, past MSD presidents have been invited to attend the event and to speak about developments that took place during their terms. The brunch will be catered and raffles will be held.

On Nov. 3, a program about movie licensing will be held, also at NLS.

Upcoming MSD board meetings will be held Thursday, October 7 and Tuesday, November 16 from 9:30-11:30 AM.

The date for the Jan. 2005 MSD executive board meeting has not been set, although Jan. 11th will be the likely date.

Tentatively the Division will present a program about MP3's and downloading music on Jan. 20, 2005.

Karen Shaw-Widman has agreed to accept the position of division President for 2005. Ms. Widman-Shaw has been serving as Vice-President. Current Director Rick Fox will be the next Vice-President. Susan Healy from Shelter Rock has agreed to take over as Recording Secretary. Gerry Leibowitz will continue to serve as Treasurer. Michelle Zwierski will continue as a Director. Regina Silvestri will fill the vacant Director slot.

Our budget for a $200.00 increase has been granted. We will have an operating budget of $2584.00 for 2005.

The meeting was adjourned at 10:55 am.


Respectfully submitted,

Gerry Leibowitz,
Acting Secretary

June 2004

NCLA MEDIA SERVICES DIVISION

Executive Board Meeting
Thursday, June 10, 2004

NLS
Andrew Geddes Meeting Room


MINUTES


ATTENDANCE: Present: Scott Steinke, Karen Shaw-Widman, Gerald Leibowitz, Regina Silvestri, Rick Fox .
Absent with prior notice: Michele Zwierski

The NCLA Media Services Division Executive Board Meeting was called to order by President Scott Steinke at 9:40 a.m. Motion was made to approve minutes of March 3. Explanation followed that minutes are not yet available on the NCLA website, but will soon be uploaded. Scott then recapitulated the minutes, and Gerry motions to accept, Karen approves, motion is carried.

Treasurer's Report
Gerald (Gerry) Leibowitz announced he has $1242.54 remaining in the budget. He presumes he has all bills. His submissions are reviewed briefly.
According to petty cash figures, $34.00 remains out of $100. A second copy of the treasurer's report was given to the secretary.

President's Report
Scott proceeded with the president's report, announcing that tomorrow would be the NCLA monthly executive board meeting, and presidents of all committees are expected to attend. He will talk about our past month's Music Collection program, the LILC Conference report, and the letter of congratulations to Scott submitted by LDA recipient, Mamie Eng. Scott also announced that our Division raised $61.00 for the NCLA General Fund through our efforts at the LILC Conference, and he will note that at the monthly meeting. He would like us to think about future funds raised by our raffles to be earmarked for charity or toward a scholarship fund as other divisions have moved in this direction.

Scott then spoke about the June 2 "bus trip" to Recorded Books. Twelve participated and thoroughly enjoyed it; Jim Schmidt of Recorded Books said we could repeat this event on a yearly basis. Recorded Books provided a nice lunch, and narrator Richard Poe read selections from The Underworld. Scott recounted some personal tales about time he's spent with John Mufti.
Scott also reported that we abound in raffle items - not only were we able to have great prizes at the LILC Conference, but we have now a variety of quality and entertaining items from vendors such as DEMCO, the Better Business Bureau, and Film Ideas. We should be able to have some nice raffles for participants in our programs through the end of the year.

Upcoming proposed programs for the fall will be the Censorship in Media program, scheduled for September 30. We now have Don Wilson who will talk about his experience with censorship at Island Trees School District, and Nancy Kranich of the ALA. The program will be given in Hillwood Commons at LIU, and will be open to visitors from other divisions. Scott hopes we can meet the 2nd or 3rd of July to brainstorm on a name for what now appears will be an exciting program tie-in with Banned Books Week.

In October we will have a free program on Movie Licensing for libraries with speaker Heidi Struttman of Movie Licensing USA. This program will be co-sponsored with the public relations division of NCLA, and will be at NLS.
December 7th will be the grand 15th Anniversary Bash and Holiday Party, also held at NLS.

Scott spoke with Mamie during the LILC Conference about the possibility she and other past presidents of the Media Division will attend and speak at the the 15th year anniversary party. Scott will also invite each of the past presidents to the party individually. Followed was some discussion of ideas for this event - a cake with the Media Division/NCLA logo, possible selling of tickets for admission. Remarks were made that the event will celebrate the past, present, and future of the Media Services Division.

We have plans to try to schedule a program on disc repair machines, but Scott doesn't know where we can fit it in, our fall schedule is just so filled.
He brought the meeting to a close by asking for questions or concerns we on the board might have. Regina mentioned some concern Division's role in designing any of the new Millenium system. More discussion will follow at a later meeting.

Scott motioned to adjourn at 11:15 a.m. and all dismissed.

Respectfully submitted,

Regina Silvestri
Division Secretary

April 2004

NCLA MEDIA SERVICES DIVISION

Executive Board Meeting
Thursday, April 1, 2004

Jericho Public Library
Auditorium

MINUTES

ATTENDANCE: Present: Scott Steinke, Gerald Leibowitz, Regina Silvestri, Rick Fox
Absent with prior notice: Karen Shaw-Widman, Michelle Zwierski

The NCLA Media Services Division Executive Board Meeting was called to order by President Scott Steinke at 9:45 a.m., requesting a motion to approve the minutes of the last meeting. Motion was made by Gerald Leibowitz, and carried.

Treasurer's Report
Gerald (Gerry) Leibowitz announced that $1374.74 is the balance in our budget.  Having begun with $2385. and debits to date for the Division Banner, the pens for the LILC, printing and mailing costs for the flyers announcing programs to date, brings the present total.
Anticipated costs include the April 20 speaker's hotel, mileage and tolls, printing and mailing of flyers. We had income of $5.00 for meeting registration outside of Division membership. We anticipate having $800. remaining to cover the December anniversary bruncheon.

President's Report
Scott proceeded with the president's report. He announced that the NCLA Media Division banner has been completed, and hopes to have it by the April 20 program for a formal unveiling ceremony when the banner will hang from the table. A check will be sent to HiTech Signs of East Meadow directly by Nancy Sherwood.

Shelley Matthews is looking forward to her presentation on April 20. She has waived her speaker fee, but we are covering her travel and boarding expenses, and the Division will be taking her to lunch after the program. Regina has sent out reminders to library directors encouraging their staff to register for the April 20th program without delay. Registration from Suffolk is disappointing so far, but SCLA members don't receive money for programs and expenses, and Ellen Druda has assured him not to give up on Suffolk. Scott will post a message on the Listserv, Rick Fox will post on NCLA Listserv. Rick Fox posed the query whether there was a decline in meeting attendance for other divisions. It was agreed that these programs are good for professional development and attendance should be encouraged across the board.

Programs Update
Laurie Lobraico of AEC Alliance/One-Stop will demonstrate their website and on-line ordering capabilities during our Wednesday, May 19th program, "How to Build A Music Collection." This program will be held at the Hewlett Woodmere Public Library where Millie Vollono is the classical Music Librarian. Barbara Hoffman will co-present on popular music. Again, our meeting will include refreshments, raffle prizes and free music CDs supplied by our vendors. The flyers are ready and will go out the last Monday in April. We should consider what distraction the May conference might cause to registration.

On June 2nd our members are invited to a tour of the Recorded Books studio facilities in New York City. They will host our visit with a luncheon on site. As their facility is small and can accommodate only about twenty guests at a time, we will not hire a bus for our annual city trip, and participants will either car-pool or use public transportation to the city.

April 27th will be a Board Meeting just prior to the May conference. We plan to meet at the Empress Diner and will try to preview the anticipated slide/powerpoint presentation for our conference table. We will have another Board Meeting the first week of June, location to be announced, and August 24th to discuss programs for the fall.

The last week of September is "Banned Books Week" for libraries, and to participate, Media Services Division is working on developing a coordinating program on censorship of media by libraries. This program is somewhat difficult to find speakers for - we perhaps will have a panel discussion. Any suggestions are welcome. Suggestions were made to contact the Long Island Coalition Against Censorship, perhaps have a discussion on music selection, e.g. clean lyrics vs explicit lyrics.

On Wednesday, October 27th we will feature a program on Movie Licensing presented by Heidi Struttmann of Movie Licensing USA, Copyright Licensing Manager. This program will be at NLS. Audible.Com and BBC AudioBooks will present a program on MP3 use on November 16. Scott motioned to adjourn the meeting at 11:15 a.m. to give us all time to have a very thorough tour of the Jericho Library presented by Deborah Neuman.

Respectfully submitted,

Regina Silvestri

March 2004

NCLA MEDIA SERVICES DIVISION

Executive Board Meeting
Wednesday, March 3, 2004

East Meadow Public Library
Children's Room

MINUTES

ATTENDANCE: Present: Scott Steinke, Karen Shaw-Widman, Gerald Leibowitz,
Regina Silvestri
Absent with prior notice: Michelle Zwierski
Absent due to illness: Rick Fox

The NCLA Media Services Division Executive Board Meeting was called to order by President Scott Steinke at 9:40 a.m. Scott thanked Karen Shaw-Widman and the East Meadow Public Library for their hospitality in providing the meeting space for us. He commented that he felt it was important for us to hold our meetings at selected libraries in order to provide us the opportunity to view libraries other than our own and observe first hand their media areas and their media collections. Karen offered us all a post-meeting tour of her media department and its operations.

Scott proceeded with a motion to approve the minutes of the last meeting, which were made available through the NCLA Media Division's website at www.NCLA.info/division/media.** Gerry seconded the motion, and the minutes were approved. Scott announced his new email address is srsteinke@att.net.
**(At present the site can be reached by entering www.nassaulibrary.org/ncla/media3.html or by entering www.NCLA.info and following the links to "Divisions".)

Treasurer's Report
Gerald (Gerry) Leibowitz presented his first treasurer's report in the form of several announcements. Nancy Sherwood sent a check for petty cash in response to Scott's $6.00 charge. Gerry reported that he had sent Regina Silvestri the forms to apply for reimbursement of expenses involved in printing and mailing announcements.

Scott presented Gerry with two credit letters from Demco and Brodart, then spent a few minutes reviewing the specifics of the type of financial information which should be presented at the monthly board meetings. This information will be provided at our next meeting and will appear as an appendix in the next meetings minutes.

President's Report
Scott proceeded with the president's report. He announced that a number of revisions have been made to the website, such as reversing the listing of presidents so that the current officer is listed first; the programs are current; flyers can be viewed on-line as PDF as soon as they are prepared. He said we still need to work on the blurb for the description of the mission of the Media Division. He urged us all to examine our website and suggest these changes so the site can continue to be updated.

The vinyl banner is progressing. It will be 30" x 60" which should be a good size for the table display and still be usable for other events. It is heavy-weight vinyl with grommeted holes about the edges, designed and produced by HiTech Signs of East Meadow. The artwork will be in black or black outlined with white on a bright blue or day-glo type blue background. Scott referred to the clerical division banner which is on a bright pink background and is very attention-getting. We will all be able to view a mock-up of the artwork for the banner soon.

Scott then addressed the preparations for the upcoming LILRC Conference.
He spoke with Frank McKenna, the Director of Wantagh Library and the exhibit chairman of the conference. We have reserved a table at the Crest Hollow Country Club for the Media Services Division. The theme will be the celebration of the Division's
15th Anniversary, and will feature flowers, the new banner, a number of raffle prizes and some attractive giveaways which should advertise the division.

We have ordered pens as a table giveaway. The pens will have the imprint in white type on a "pacific blue" pen body. The wording will be our new slogan: "See and Hear What Libraries Have for You," with "NCLA Media Division since 1989" on the side. Our initial purchase of 150 at 95c each includes 150 extra free plus shipping and handling. He hopes to have the pens by the March 18 program to show us.

We also have some donations from vendors for raffle items. DEMCO (Laura Mann) has sent a lovely afghan woven with library-related theme; Audio Editions has sent some language tapes. Scott asked for further suggestions for donations and the following vendors were mentioned: AEC One Stop, MidWest Tapes, Ingram, Gaylord, Movie Republic, and Recorded Books. Scott will be diligent in approaching these vendors for donations for our table.

Program Confirmations
Scott then discussed the upcoming programs for the Division meetings.
Flyers were already distributed for the Media Roundtable to be held at Oceanside Library
on March 18th. Return confirmations were coming in to him. Shelley Matthews sent her resume for the Changing Media Format program on April 20th. She was a college professor, and she received an ESL grant. Her program takes libraries on a 45 minute power-point tour of the challenges of changing technologies for librarians, especially in Media collection development.

Ellen Druda of the Suffolk County Library Association (SCLA) are to participate in this program - perhaps helping with the gas, tolls, or mileage of the speaker. (We may not have to supply hotel as she may stay with a friend.) We expect and anticipate taking the speaker to lunch after her presentation. While they (SCLA) are collegially invited to participate, they are not jointly running this particular program event. We will charge a minimal fee of $5.00 to any SCLA member who will attend.

Laurie Lobraico of AEC One-Stop Group will demonstrate their website and on-line ordering capabilities during our Wednesday, May 19th program, "Building Your Library's Music Collection." This program will be held at the Hewlett Woodmere Public Library and will feature Millie Vollono, the Music Librarian at Hewlett Woodmere. Again, our meeting will include refreshments, raffle prizes and free music CDs supplied by our vendors.

On June 2nd our members are invited to a tour of the Recorded Books studio facilities in New York City. They will host our visit with a luncheon on site. As their facility is small and can accommodate only about twenty guests at a time, we will not hire a bus for our annual city trip, and participants will either car-pool or use public transportation to the city.

The last week of September is "Banned Books Week" for libraries, and to participate, Media Services Division is working on developing a coordinating program on censorship of media by libraries. This program is somewhat difficult to find speakers for - we perhaps will have a panel discussion. Any suggestions are welcome.

On Wednesday, October 27th we will feature a program on Movie Licensing presented by Heidi Struttman of Movie Licensing USA, Copyright Licensing Manager. This program will be at NLS.

Scott then reviewed upcoming Board Meeting dates. The next Board meeting will be Thursday, April 1st at the Jericho Public Library. He then motioned to adjourn, and the Karen seconded the motion. Meeting adjourned at 11:42 am.

Respectfully submitted,

Regina Silvestri

February 2004

NCLA MEDIA SERVICES DIVISION

Executive Board Meeting
Wednesday, February 4, 2004

Nassau Library System
Media Room

MINUTES

ATTENDANCE: Scott Steinke, Karen Shaw-Widman, Gerald Leibowitz,
Regina Silvestri, Rick Fox, Michelle Zwierski

The NCLA Media Services Division Executive Board Meeting was called to order by President Scott Steinke at 9:35 a.m. All members of the Board were introduced, with short Media Division service histories.

Treasurer's Report
Scott presented the Treasurer's Report as he handed the position to Gerald (Gerry) Leibowitz. The year 2004 began with $2385. Expenses to date are $169.15 for prizes for the May 5 Conference and $100. for petty cash, leaving $2115.85 remaining. It was suggested we try to spend more this year, by having more programs dispersed throughout the fiscal year.

President's Report
Scott reviewed and encouraged our participation in the NCLA Yahoo listserv. Instructions to join are at www.ncla.info or visit yahoogroups.yahoo.com/groups/medialibrarians/. He also encouraged us to join to SCLA listserv (medialibrarians-subscribe@yahoogroups.com). Scott mentioned that many interesting and informative tips can be found through these discussions, and we can also keep up with problems and solutions explored by our colleagues. He shared a DVD care tip sheet he found through a link from the SCLA listserv with the group.

Regina Silvestri brought up DVD care, and the expense of the various disc-maintenance machines for which brochures are sent to us all through the mail. She
questioned how we could evaluate the quality of the machine vs the expense. It was mentioned Suffolk has a cleaning service which is handled through a central office, which NLS no longer has for media services. Disc doctor was mentioned as unsatisfactory. It was resolved Regina would try to contact the coordinator for the May 5 conference to encourage vendors of these machines to set up demonstrations on May 5.

In regard to May 5 Long Island Library Conference, discussion followed on the need for a banner for the booth and who/how to design. Suggestions were given for essential copy, and members who knew artists would contact these artists for design tips. Also, banner printing company may have art department to do set up and design as well. Price is expected to run from $200 - $300 dollars. Vendors will also be contacted to supply gift baskets (Movie Republic). Gerry suggested possible purchase of pens with "NLCA Media Services Division" as giveaways. Michele suggested Media Division needs a catchy slogan - possible slogans brainstormed. "Media Division - always entertaining…" "For a good time, call Media Services Division," "Always a good time - Media Services Division," etc. Also discussed was the inclusion of logos for Media. Scott wanted the banner to be decided by end of February.

Other discussion followed on need to update Media Division website. Scott took suggestions from members, but stated that the procedure is to submit all copy and all recommended changes to Rocco Cassano at EMPL who maintains the NCLA website.
Immediate recommendations were to update listing of Board Members, and to encapsulate meeting minutes and descriptions to make a less lengthy web page for Media, and to keep a current listing of upcoming programs.

Meeting was adjourned at 11:50 a.m.

Respectfully submitted,

Regina Silvestri
2004 Media Division Secretary